Summit Good – Ramblers walking group
Minutes of the Annual General Meeting held on 29 October 2022 from 5pm till 6pm at the Traveller’s Rest in Grasmere.
AGENDA:
1. Welcome / introduction: summary of membership and walks in 2021 /2022 – data and thank you’s
2. Approval of last year’s AGM report and any matters arising
3. Presentation and approval of accounts
4. Election of committee members
5. Discussion of motions – any submitted:
v Signatories on club account
v Spending of funds – how best to spend them for 2022 / 2023
v Camping weekends
v Risk assessments
v List of participants
v Whats App discussion group (separate to committee WhatsApp group)
6. Any other business
MINUTES
Present: Nathalie, Matt, Damian, Leanne, Miles, Luke, Dianne, Lesley, Stephen, Dan, Rachel, Alasdair, Chris.
1. Welcome / introduction : Nathalie gave an overview of how Summit Good has been getting on this year (from Sat 2 Oct 2021 up to and including Sat 29 Oct 2022):
v Number of walks led (includes weekend walk and evening walks): 48
v Number of weekends when no walk leaders were available – so no walks put on the programme: 9 weekends
v Cancelled walks: 3
v There are on average 6 walkers on our walks.
v We had a good mixture of types of walks, with varying levels of difficulty and covering the whole of Cumbria.
v Nathalie wanted to say a huge thank you to all our walk leaders who make it possible for people to enjoy being out and about in the fells.
2. Approval of last year’s AGM report and any matters arising
Approved.
3. Presentation and approval of accounts
Matt (current treasurer) explained that we have £339.42 in the Summit Good bank account, and we are due another payment this November 2022 from the Ramblers.
Matt explained that we have not used any of our funds this 2021 / 2022 year and that we need to pan what we will do with our current funds in 2022 / 2023 otherwise the Ramblers will not be making any further payments to Summit Good.
4. Election of committee members:
The following people were elected as committee members:
Chair: Nathalie Williams
Treasurer: Matthew Stanton
Membership Secretary: Luke McKenna
Walk co-ordinator: Miles Saunders-Priem
Social events planner: Lesley Ward
Web editor: Leanne Hoban
5. Discussion of motions – any submitted:
v Signatories on club account
Damian was previously on the committee as treasurer however he is still a signatory and we agreed Damian should no longer be a signatory. The signatories will be Matt, Nathalie and Leanne.
v Spending of funds – how best to spend them for 2022 / 2023
Agreed to spend our funds on buying some first aids kits which we will distribute to those who lead the most walks.
Also agreed to invest in Medical/Emergency cards – at the start of each walk, participants will be given a card where they can write details of any relevant health conditions or current medication / allergies – information that would be needed in case of emergency.
Stephen will look into organising a first aid course geared specifically towards hiking.
v Camping weekends
Agreed that camping weekends are great and that we will organise more of them.
v Risk assessments
Agreed that every walk leader needs to complete a risk assessment and email it to the summit good email address so it can be kept securely.
v List of participants
Nathalie would like all walk leaders to email a list of participants (names & surnames!) on each walk to the summit good email address so she can monitor the Summit Good membership.
v Whats App discussion group (separate to committee WhatsApp group)
Agreed to review who is currently on the Whats App Summit Good committee discussion group and change it so that only the current committee members are on it.
Agreed to create a Whats App discussion group for regular Summit Good members in order to facilitate / promote walks, maybe organise car sharing, share useful information regarding events/road closures which may affect our walking programme.
6. Any other business
v Matt explained that we currently do not have access to our membership list which is on Assemble because the ramblers say we need a ‘membership secretary’ to be able to gain access to that information, so Luke will be our membership secretary and we will try again to gain access to our membership information.
v We need to change our password for Summit Good email account and only allow the current committee to know this password. Matt (as current treasurer will choose the new password and inform the other committee members).
v A copy of our insurance is available on Assemble.
v We will try to look into why the links from the Ramblers website to walks on our Summit Good website do not work.